Event planning is full of surprises, so it’s best practice to be one step ahead and ready for whatever the day brings you. Whether this is your first time planning a corporate event or you’re a seasoned veteran, the details set you apart.
Things to Consider When Planning a Corporate Event
Vendors, budget, timing, transportation — event planning has a multitude of things to consider. One suggestion is to consider the big picture before moving into the fine details. Planning an event has somewhat of a linear pattern. You need to consider the large ideas (event purpose, budget, venue, guest list) before moving into the finer details (audio-visual equipment, security, lighting, staffing). While all of these items will make for a good event, taking it one step at a time will help to lessen the burden of planning a corporate event.
Event Checklist
A checklist is vital for any corporate event because it ensures that all aspects of the event are planned and executed properly. A well-designed and executed checklist will help ensure the corporate event runs smoothly, from quality control to time management. Take a look at our comprehensive corporate event checklist that will help ensure a successful and smooth event.
Define event objectives and goals
Set event budget
Choose event venue
Determine event date and schedule
Select event theme and decor
Plan event menu and catering
Arrange transportation and parking
Plan and coordinate event activities and entertainment
Determine audio-visual requirements
Select and book event vendors (e.g. florist, photographer, music)
Create event invitations and promotional materials
Develop an event schedule and timeline
Arrange for event signage and wayfinding
Plan for event registration and check-in
Determine security and safety needs
Establish an event communication plan
Make arrangements for event staff and volunteers
Plan for event follow-up, such as surveys and post-event reports
Review and finalize all event details
Evaluate the event's success and gather feedback.
Contact The Great Raleigh Trolley
If you are planning a corporate event in the Raleigh area and looking for a creative way to get around town, give The Great Raleigh Trolley a call! Our trolley buses are a unique transportation option that works well for small and large groups. We have worked with local corporation groups such as Amazon.com, Wake Technical Community College and Bandwith.com. At The Great Raleigh Trolley, we understand what corporate events need to be successful and work with you each step of the way.
The City of Raleigh is a roaring technopolis, but trolleys and streetcars ruled the road for much of its early history, trolleys and streetcars ruled the road. Now, for the first time in decades, experience North Carolina’s Capital City from the comfort and convenience of The Great Raleigh Trolley —this time, do it with your friends and favorite drink in hand.
With the ability to decorate your trolley, The Great Raleigh Trolley is perfect for weddings, corporate events, team building, birthday parties and so much more. To find out more about our fleet, visit our website at www.greatraleightrolley.com or give us a call at (919) 520-3905. Feel free to follow us on Facebook and Instagram.